How to prevent Outlook from responding to read receipt requests

How to prevent Outlook from responding to read receipt requests

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This article covers how to turn off the read receipt feature in Outlook 2007. Outlook 2019, 2016, 2013, 2010, 2007, 2003, and Outlook for Microsoft 365 are all supported versions of the Outlook client software.

  • Steps to Prevent Outlook from responding to email read receipt requests
  • Alternatives to Using Receipts as Reading Materials
  • How to Prevent Outlook 2007 and Outlook 2003 From Answering Read Receipt Requests
  • Is There a Difference Between Outlook-Generated Read Receipts and the Real Thing?

Steps to Prevent Outlook from responding to email read receipt requests

Certain email senders include a request for a read receipt with their communications, and this is known as a read receipt request. Upon receipt of these messages, you may be required to send a read receipt to the sender verifying that the message has been received and opened. If you do not want to respond to these notifications, you can configure Outlook to ignore them entirely. Alternative options include configuring Outlook to automatically respond to read receipt requests or to ask you to take action if you want greater control over how these requests are dealt with.

In order to configure Outlook to disregard all read receipt requests, follow these steps:

  1. From the menu bar, choose File > Options from the drop-down list.
  2. Select the Mail option.
  3. Choose Never transmit a read receipt for any message received that includes a read receipt request in the Tracking area of the Settings window.
  4. Confirm your selection by clicking OK.

Alternatives to Using Receipts as Reading Materials

When it comes to responding to read receipt requests, you have two options:

  • Always send a read receipt: When you open a message in Outlook, the program automatically sends a read receipt.
  • Ask each time whether to send a read receipt: When you open an email, Outlook displays a dialog box asking if you want to send a read receipt. You have the choice of either forwarding the read receipt or simply disregarding it entirely.

How to Prevent Outlook 2007 and Outlook 2003 From Answering Read Receipt Requests

If you want Outlook to ignore any read receipt requests that you receive, follow these steps:

  1. Select Tools > Options from the menu bar.
  2. Select the Preferences option from the drop-down menu.
  3. Then, select E-mail Options from the drop-down menu.
  4. Select Tracking Options from the drop-down menu.
  5. Under Never send a response, select the option. This option allows you to choose how to respond to read receipt requests when they are received. This is only true for Internet Mail accounts, not for any other accounts.
  6. To complete the edits, hit OK in each of the three subsequent dialog boxes that appear.

If you are using Exchange server, the server will react to receipt requests if the server is configured to do so. If you are not using Exchange server, the server will not respond to receipt requests.

Is There a Difference Between Outlook-Generated Read Receipts and the Real Thing?

Outlook sends an email to the sender when a read receipt request is honoured. The email notifies the email application or service that the message has been opened.

This field indicates whether an email — identifiable by the recipient, subject, and date — was opened in plain text or rich HTML layout.

The format in which that information is shown is determined by the email program or service used by the sender; most programs or services display the email’s text in either rich text or plain text.

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