Importance of Fleet Management System

Importance of Fleet Management System

Fleet management software

Everything clear and easy to understand is what we all look for when we plan on getting something for our business. The vision of the fleet management system is to make the fleet more productive and reduce cost and labor safety. Optimizing everything and providing a great interface. An efficient fleet management software provides you the ability to track, monitor, and service all the vehicles you have at the time, providing you a detailed and updated details of your fleet. 

Fleet management software is a system that helps companies to organize, manage, and even coordinate the work of vehicles at a central place from all other operating sectors. Fleet management helps in reducing the paperwork of the companies by keeping a record of everything in the software. 

64% of managers who manage fleet have seen around 8.5% growth after getting themselves a fleet management system. 

Need for Fleet Management Software

  • Integration

Businesses of today’s world, irrespective of which sector they belong to, need integrated software and systems to make them work smoothly and efficiently. A good fleet management system will let you integrate other software such as maintenance and accounts which all will be stored in one place. This lets you make decisions that are made with accurate data. The other benefits include overall efficiencies, no cost-creating gaps between the process of tasks 

  • An Informed Approach

Integrating fleet management software with GPS can help you get greater insight into managing your fleet. Knowing where your vehicle is and accurate data on how much the vehicle is idle makes things more efficient to make the company adaptive and can help create a flexible schedule for work.

GPS integration even helps in recording engine run time, ignition on/off, speed data, how to speed the vehicle was moving, and hard braking. All this helps you get accurate journey data. And even the habits and behavior of the drivers. 

GPS even lets you know which vehicles are at work and which are not, this might help you know which vehicles are underused and which are overused. 

  • Fuel Efficiency

This biggest cost is fuel in fleet management, with integrated GPS and fleet management you can improve the route planning and save fuel. Information from GPS, the run time of the vehicle, driving habits, and miles per liter can help you see how much is used and where. 

Fleet management software

Knowing driver’s habits can help you know what kind of driver they are and how much it is affecting fuel consumption, this way you can save fuel for a longer period.

On a larger scale, you’ll be having constant data which is tied with fuel usage, which will help you plan your routes more efficiently. This will be resulting in a fuel-efficient fleet.

  • Improved Customer Service

Every company’s vision is to provide the best customer service, and that is what fleet management with GPS integration does. Every customer’s information is in one place, right from billing history to driver’s details, and it is easy to access.

Integration of GPS system helps you be aware of where your vehicles and staff are. In the customer aspect, you can monitor who is going to deliver. In the end will boost your efficiency and helps you offer the best customer service.

  • Data At Your Fingertips

The amount of information you can collect and record help you maintain your scheduling and customer service. It even helps you make your fleet management efficient and cost-effective.

With GPS integration you will receive, odometer readings and usages of vehicles, which can help you add red flags and triggers in vehicle making which will help you get notified when the vehicle will be needing maintenance. 

An integrated version of the software will help you keep tabs on the vehicles which have entered the warehouse and which ones are leaving. This will help you reduce the cost and unexpected breakdowns, which will help you get an efficient process and will inform you what is needed to do. 

  • Costs

The most important part of this integrated fleet management with GPS is it helps you in reducing the cost.  This lets you have clear and more efficient communication and save on the fuel aspects. A reduction of unexpected breakdowns of vehicles, and in the end improved fleet management.

  • Insurance  Protection

Keeping a monitor on your drivers helps you overlook their road safety. This will help you increase your standing in the insurance company. You’ll find many insurance companies which provide discounts for trucking companies and even install safety measures in the vehicles.

What Can Be Integrated Into The Fleet Management System?

  • Enterprise resource planning, human resource, accounts payable, payroll, or other operational systems 
  • Leasing companies, fleet management companies, accident management
  • Manufacturers, maintenance, tires, parts, warranty recovery providers
  • Fuel system, commercial fuel, and procurement cards
  • Telematics and GPS
  •  meters, drivers performance, engine information
  • Key box, motor pool… and many such things. 

How Can It Help?

  • Process and collects a large amount of data from every system and supplier, and offer to merge different information 
  • It helps improve efficiency, manage the labor workforce, and even the manual process of work.
  • Help insight over the information outside the company
  • Help to have clear financial and operating data for the external system. 

Benefits of Fleet Management Software

  • Eliminate the error-creating process
  • Help increase the accuracy of data standards
  • Provides a simplified and systematic view of information
  • Shows process improvement
  • Enhance oversight 

Vehicle management involves a great number of tasks such as warehouse management software, repair maintenance, tax management, vehicle insurance, cost management, vehicle acquisition, and even vehicle disposal.

It even stores driver profiles, license management, penalties of drivers, fuel consumption, opportunity costs etc. Remote control of limiting speed, and switching off the engine, health monitor of vehicle, and accident management.

Also read: How to Grow Your Business Online?

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