How to Send an Outlook Plain-Text Message

How to Send an Outlook Plain-Text Message

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While Outlook allows you to send messages with HTML formatting, not everyone wants to receive these types of emails. Send plain-text emails instead, which are readable by any computer and email client. This article covers Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, Outlook for Microsoft 365, Outlook Online, and Outlook for Mac.

  • Send a Plain Text Message in an Outlook
  • Send a Plain Text Message in Outlook Online
  • Send a Plain Text Message in Outlook for Mac

Send a Plain Text Message in an Outlook

To compose and send an email in Outlook using plain text:

  1. Select New Email from the Home tab. Alternatively, press Ctrl+N.
  2. Select the Format Text tab in the message window.
  3. Select Plain Text from the Format group.

Additionally, you can specify a default format for new messages in Outlook.

  1. A warning dialog box may appear, informing you that some of the message’s features are not supported by plain text email. Continue.
  2. Type the message and then click Send.

Send a Plain Text Message in Outlook Online

To send a plain text message using Outlook Online, follow these steps:

  1. Click on New message.
  2. Click More Options (three-dot menu), then click Switch to plain text.
  3. You may receive an alert regarding the switch to plain text. If so, click OK to proceed.
  4. The message pane’s formatting toolbar is hidden.
  5. Type the message and then click Send.

Send a Plain Text Message in Outlook for Mac

To send an email message that is entirely composed of plain text using Outlook for Mac, follow these steps:

  1. Select the New Email option. Alternatively, press Alt+ (Command)+N.
  2. Select the Options tab in the message window.
  3. In the Format Text group, toggle the HTML toggle to the off position to display Plain.
  4. If prompted to disable HTML formatting, select Yes.
  5. Construct your message.
  6. Distribute the message.

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